Use Case · For your team
Collect meal preferences for your next lunch break
Stop chasing your co-workers around. Let Skoutee ask everyone what they'd like to eat — automatically, on their favourite channel.
The Problem
Organising team lunch is surprisingly painful
It starts innocently enough: "Hey, does anyone want to order lunch?" You drop a message in the group chat. Three people respond immediately. Two say "whatever you guys pick." Four haven't read the message. One is on a call. Someone replies two hours later with "wait, are we still ordering?"
Meanwhile you're DMing people individually, trying to remember who's vegetarian, who's on a budget, and who said yesterday they'd "definitely be in tomorrow." By the time you've collected all the answers, it's 1 PM and the restaurant stops taking orders.
Sound familiar? You're not alone. Coordinating something as simple as a lunch order shouldn't feel like project management.
The Solution
Let Skoutee handle the asking
With Skoutee, you describe what you need once — "ask the team if and what they want for lunch" — and Skoutee takes care of everything. It personally contacts each team member on their preferred channel, asks the right questions, collects their answers, and gives you a clean summary.
No group chat chaos. No forgotten colleagues. No "can you ask Lisa too?" No spreadsheets. Just one organised list of who wants what, ready for you to place the order.
Step by step
How to set up your lunch scout
It takes less than 2 minutes to create a lunch order scout. Here's exactly how to do it.
Define what to collect
Tell Skoutee what you need: "Ask everyone if they want to order lunch and what dish they'd like." Skoutee automatically creates the right questions — e.g. "Would you like to order today?" (Yes / No) and "What would you like to eat?" (free text). You can also add dietary restrictions, budget preferences, or a restaurant menu to choose from.
Add your team members
Import your team from a spreadsheet or add them manually. Include names and their preferred contact channel — WhatsApp, SMS, Teams, Slack, or email. Skoutee will reach each person on the channel they actually use.
Pick your channels & timing
Choose when to send — right now, scheduled for 10 AM every day, or recurring every weekday. Select the channels: WhatsApp for the team chat lovers, Teams for the office crowd. Skoutee handles the rest. Set a deadline like "respond by 11:30 AM" so you know when to place the order.
Launch & collect
Hit launch. Skoutee personally messages each team member, collects their response, and neatly organises everything in your dashboard. You get a live overview of who responded, who wants to order, and what they want. No more chasing people in group chats.
Benefits
Why your team will love this
Ordering lunch together has never been this effortless.
Save 15+ minutes every day
No more walking around the office or sending messages one by one. Skoutee handles the entire collection in seconds.
Everyone gets what they want
Each person picks their own dish privately. No more defaulting to pizza because it's the easiest to organise.
No one gets forgotten
Skoutee tracks who responded and who didn't. Send automatic reminders to people who haven't answered yet.
Set it and forget it
Schedule recurring lunch scouts — every day, specific weekdays, or just Fridays. It runs on autopilot.
Dietary needs covered
Add fields for allergies, vegetarian/vegan preferences, or budget limits. Everyone's needs are captured upfront.
One clean summary
Get a single, organised list of all orders. Copy it, share it with the restaurant, or export it. Done.
Pro tips
Best practices for lunch scouts
Include a list of menu options or a link to the restaurant menu so people can choose quickly.
Set a clear deadline (e.g. 11:30 AM) so you have time to place the order.
Use recurring schedules for teams that order lunch together regularly.
Add a "Not ordering today" option so you know who to skip.
Keep questions short — one for participation, one for the dish, optionally one for dietary notes.
Security & Safety
Your data is safe with Skoutee
Skoutee is designed to collect, not to act. Your data is encrypted, access-controlled, and never shared.
Skoutee can't act on its own
Skoutee only does what you tell it to. It cannot initiate actions, access systems, or make decisions outside the scope you define. Every scout is triggered and controlled by you.
Your data is stored securely
All collected responses and files are encrypted at rest and in transit. Your data lives in a secured environment with strict access controls — never exposed to the open internet.
Full transparency & audit trail
Every message sent, every response collected — fully logged and visible in your dashboard. You always know exactly what Skoutee said and what it received.
Ready to simplify lunch ordering?
Create your first lunch scout in under 2 minutes. Free to start, no credit card required.